Inexpensive Wedding Photography Terms & Conditions

Bookings & Deposits
Inexpensive Wedding Photography reserves wedding dates for clients’ far in advance and holds your date for your exclusive use when your deposit or payment is received. When we accept your deposit or payment, that date is closed and all requests from potential clients for that date are declined. For this reason, the deposit is non-refundable and all other payments made thereafter are partially or non-refundable, subject to the postponement and cancellation policies described below.
If package booked is an Upgrade or Special offer & payment has been paid in full, same refund policies apply as if package was a normal package (ie: deposit of $300.00 forfeited).

Signing of Contract
Upon receipt of deposit or payment, a contract agreement will be drawn up & forwarded to you within 3 days.
For insurance purposes, contract must be signed and returned to Inexpensive Wedding Photography head office within 7 days of receiving it.
If signed contract agreement is not returned to Inexpensive Wedding Photography within 7 days, all monies paid will be forfeited and client will be liable for any outstanding balances owing as per cancellation policy described below as well as your date cancelled.
If your date is cancelled and you rebook that date or another date, a subsequent deposit will be required.

Payment of Balance Owing
Balance of package fee to be paid in full at least 14 days prior to wedding day.
If payment in full is not received prior to assignment date, booking will be cancelled and Client will be liable for all monies owing.
If paying by cheque, funds must be cleared at least 14 days prior to wedding day.
If package booked is an Upgrade Offer, the FULL amount must be paid within 7 days of confirmation of booking.

Cancellation of Booking
Cancellations must be received in writing in hardcopy and electronically & signed by BOTH bride & groom.
If assignment is cancelled after confirmation of booking and deposit received, deposit is forfeited.
(If package booked is an upgrade offer and total amount is paid, a sum equal to normal package deposit ($300.00) is forfeited)
If booking is cancelled 8 days or more prior to assignment, a loss of income rate totaling 25% of total balance owing will be required and MUST be paid within 7 days of cancellation
If booking is cancelled 7 days or less prior to assignment, a loss of income rate totaling 50% of total balance owing will be required and MUST be paid within 7 days of cancellation.

For non-payment within 7 days of cancellation, a 10% per annum penalty fee will be added to balance owing.
If payment is not received within 7 days, a mediator will initially be appointed by Inexpensive Wedding Photography to resolve the issue at Clients’ expense.
If no resolution is agreed to after this, then legal proceedings will be implemented.
All solicitor, debt recovery & court costs accrued in the recovery of payment by Inexpensive Wedding Photography for non-payment will be at the Clients’ expense.

If Inexpensive Wedding Photography has provided any services prior to the wedding day as part of the wedding package (i.e. 2 hour engagement shoot, Love Is video documentary etc.) a sum equal to the value of that service in addition to the $300.00 deposit will be forfeited.

Exceptional Circumstances
In exceptional circumstances (Cancellation of Wedding ONLY), payments already received will be refunded less deposit paid and no penalty will apply.
Cancellations must be received in writing in hardcopy and electronically & signed by BOTH bride & groom.
Proof of cancellation MUST be received in writing by three referees along with their contact details.
Referees must be other commercial entities that were booked for your wedding. eg: reception venue, church, suit hire store, florist etc.
If proof is not received in writing within 7 days of cancellation, standard refund policy applies. (See above for details)

Upgrade Packages & Special Offers
If package booked is an Upgrade or Special offer & payment has been paid in full, same refund policies apply as if package was a normal package (ie: deposit of $300.00 forfeited).

City Parking Surcharge
If you are getting ready or having your ceremony/reception in the city, it would be awesome if you could organize parking for us.
This is so that we don’t have to waste valuable time trying to find /organize a park and allows us to spend the maximum amount of time possible taking beautiful photographs.
For city weddings, we have a $50.00 surcharge payable directly into our account before the wedding day to cover the cost of parking.
If your venue provides offstreet parking, then this surcharge in not applicable as long as there is a spot for us.

Meals at Reception
If you book our Ultimate package, we will be staying at your reception all night.  Therefore, it would be really lovely if you could feed us, otherwise we may faint from starvation or waste away in a very tragic manner!
We normally have two photographers stay for the reception to make sure you get the best possible coverage.
Most venues offer vendor meals at a different price to your other guests.
We prefer to be fed when you are fed, not afterwards, because when you are eating you're not at your most photogenic. And when you're done, we want to be done as well to continue photographing your reception.

Payment Before Delivery & Price Guarantees
No portion of any order or package may be delivered until paid in full. All orders for prints or albums must be paid when the order is placed. Pricing for packages is guaranteed for 90 days after your wedding. After that, current prices will apply.

Illness or Injury to Photographer
In the highly unlikely event that Inexpensive Wedding Photography’s appointed photographer is unable to perform the Assignment due to illness, injury, acts of God, or other unforeseen circumstances beyond Inexpensive Wedding Photography’s control, Inexpensive Wedding Photography will attempt to replace the photographer with another photographer for the Assignment from among Inexpensive Wedding Photography’s professional staff photographers.

If Inexpensive Wedding Photography is unable to supply Client with one of our own photographers, we will endeavour to recommend & seek out another professional photographer to cover the assignment.
Inexpensive Wedding Photography shall not be responsible for the services provided by any such replacement photographer, and Inexpensive Wedding Photography shall not be liable for any damages or injury sustained by Client or claims brought by Client against replacement photographer, if any such replacement photographer retained by Client, fails in whole or in part, to perform the Assignment.

If Inexpensive Wedding Photography are unable to find a replacement photographer, Inexpensive Wedding Photography’s liability to Client shall be limited solely to a refund of all money paid by Client to Inexpensive Wedding Photography, and Client’s sole remedy shall be receiving a refund of all monies paid by Client to Inexpensive Wedding Photography.


Dangerous Conditions
If, during the Assignment, a Inexpensive Wedding Photography staff photographer is exposed to:
(a) conditions which imperil or cause the photographer to fear for their safety, or
(b) objectionable or illegal acts to which photographer and his/her crew do not wish to be a party or witness, then the photographer reserves the right to immediately protect photographer’s interests, including but not limited to a cessation of the Assignment, leaving the Assignment location(s), and/or terminating this Agreement. In such circumstances, Inexpensive Wedding Photography will not refund any monies paid by Client. Client shall indemnify Inexpensive Wedding Photography from any damage or injury that the photographer may sustain, arising from, or related to, any hazardous conditions which imperil or cause the photographer to fear for their safety, while performing the Assignment.

Sneak Peek Images
Inexpensive Wedding Photography may place Sneak Peek images onto their Facebook page within one week of photo session for you to share with family and friends.
Inexpensive Wedding Photography, as copyright owner of images, reserves the right to use these images for marketing, promotional & advertising purposes.
If Client wishes not to have images placed on social media sites, Client must forward in writing, a signed declaration of said decline to Inexpensive Wedding Photography within 7 days of booking confirmation re usage by Inexpensive Wedding Photography.
If signed declaration not received within 7 days, images will be used for said purposes.

Website & Social Media Sites Images
Images placed on the Inexpensive Wedding Photography website www.inexpensiveweddingphotography.com are placed for viewing purposes only and are low resolution quality. Images on website are watermarked for copyright protection.
Images may not be copied, printed, saved or kept in any form whatsoever without the written consent of Inexpensive Wedding Photography & payment of license usage fee is paid in full.

Printed Images
Images placed on website are available for purchase and can be ordered through Inexpensive Wedding Photography.
Images purchased are printed on high quality photographic paper in high resolution quality and watermark removed.
Images are also available for purchase in digital format.
Images will not be shipped to purchaser until full payment is received.
Print sizes may vary if the selected image has a different aspect ratio to that of the selected print size.


Images for Advertising & Promotion
Inexpensive Wedding Photography, as copyright owner of images, reserves the right to use images for marketing, promotional & advertising purposes.
If Client wishes not to have images used for marketing purposes, Client must forward in writing, a signed declaration of said decline to Inexpensive Wedding Photography within 7 days of booking confirmation re usage by Inexpensive Wedding Photography.
If signed declaration not received within 7 days, images will be used for said purposes.

Other Photographers
It is understood and agreed that no other professional photographer will be permitted to photograph or take pictures at the wedding or reception without written consent by Inexpensive Wedding Photography at least 7 days prior to wedding day. Additional costs may apply if Inexpensive Wedding Photography is not sole official photographer.
It is also agreed that no guest is to take photographs of the bridal party session after the ceremony as this contravenes copyright agreement and slows down the time we have to capture your photos.

Flash Photography
It is understood & conveyed to guests that flash photography is not permitted to be used by guests whilst photographer is taking official wedding photographs as this could interfere with photographer’s camera settings thus distorting images (over exposure, blurring, red eye etc).
If Client & Photographer agree & time permits, guests will be able to use flash photography once the official photographer has captured the shot.

Full Reception Coverage
*Reception coverage is up to 11pm
If reception concludes after 11pm and you require photographer to stay, additional rate of $175.00 per hour or part thereof will be charged.
This additional rate will be invoiced to you after wedding day and no part of photography package will be shipped to you until invoice is paid in full.

Additional Services or Additional Time
Photographer is hired by client to perform assignment for length of time as detailed in chosen package
If client wishes to extend time of photographers’ services or to perform additional services prior to or on the day of wedding, additional costs will apply at a rate of $175.00 per hour or part thereof.
This amount must be paid in full to Inexpensive Wedding Photography within 7 days after wedding date & prior to any images being shipped to client or uploaded to website.

Additional 2hr Shoot & Other Photography Packages
The additional 2hr photo session included with our Ultimate Photography package and our Prestige Photography package MUST be used within 3 years after your wedding date and MUST be booked for a weekday only as our weekends are usually booked with weddings.
On the rare occasion that we do get a weekend off, we would really love to spend time with our families (as we are sure that you do too).

Other Photography Packages (Family Portrait, Maternity, Trash the Dress etc.)
Packages booked other than weddings MUST be booked for a weekday only as our weekends are usually booked with weddings.
On the rare occasion that we do get a weekend off, we would really love to spend time with our families (as we are sure that you do too).


Attendance of Wedding Rehearsal
As every wedding is different, all of our wedding packages include your photographer attending your wedding rehearsal (if you are having one) to familiarize with ceremony proceedings etc. and to go over final timings etc. for the day.
If we are unable to attend your wedding rehearsal, we will make a time to catch up a week or two before your wedding to go over last minute timings etc.